Login 
Contact us today!
(808) 529-4605

Indevtech Blog

Tip of the Week: How to Improve Your Invoicing Processes

Tip of the Week: How to Improve Your Invoicing Processes

One of the most important considerations in any business is to ensure that payments are properly received and processed. Otherwise, you may as well not be in business at all. To help expedite this, we’re dedicating this week’s tip to creating a better, more effective invoice. Let’s get into it.

How to Create Your Invoice
First, you need to have some way to actually construct the invoice document itself. For this, you have some options. If you use Microsoft Office products, both Excel and Word have templates you can use to put it together, and G Suite users can leverage any number of integrations to do the same. Alternatively, there are many software titles out there that offer more specific functions based on need and preference.

Once you have selected your software, you can start to put your invoice together. You will want to be sure that your invoice includes the following information:

  • Description - You want to be crystal clear on your invoices about what you are billing for, especially if part of it refers to time spent rendering a service. This will allow you to properly bill your clients while allowing them to understand exactly what they are being billed for, cutting back on how often your invoices are contested. Overall, every invoice should include the order number it refers to, the total amount owed, how the invoice can be paid, and when payment is due.
  • Discount Details - If you are offering any discounts, you will also want to make sure these are clearly annotated on your invoices as well - especially for those who are first signing on to your services. Otherwise, these discounts may confuse your clients and instill a false expectation for the future - creating surprise and frustration when the discounts are gone later.
  • Schedules and Policies - Just as you were held to a schedule to deliver your service, your client needs to be held to a schedule to pay for it. Consistency will also help your client prepare their payments on time. On a related note, your invoice should thoroughly explain your company policies on discounts, late payments and associated fines, and due dates to make your expectations of the client very clear.

Of course, this isn’t everything that can, or should, go on your invoices. However, these aspects are crucial enough to be mentioned and detailed separately. You should also consider other elements to include on your invoice, making use of what would otherwise be blank space. You may consider adding a more personalized touch and suggesting the next steps that a client should take, based on the services you are billing them for.

Furthermore, add some more of a personal touch by including some kind of thank-you message on the invoice. Write up a brief piece thanking your client for their business and have it printed on the invoice. Not only is this a visible way to earnestly say thank you, the appreciation you show may help to expedite payments and encourage repeat business.

When and How to Distribute Your Invoice
If you want to receive your payments on time, how you send your invoices is just as important as how they look. First and foremost, they need to be sent much sooner than later.

If yours is like many businesses, you may have found that your invoices go unpaid for long stretches of time. Estimates put the total of unpaid invoices to small businesses at well over $800 billion, and that was back in January of this year. This is why it is crucial that your invoices are distributed efficiently - it may be a long time before you get them back.

This is another reason that technology solutions are useful tools to assist you in managing your invoices digitally. Most invoicing software will likely enable you to track the status of the invoices you’ve sent.

If you want more assistance in managing your invoices, reach out to Indevtech. We’d be happy to assist you, all you have to do is call (808) 529-4605. In the meantime, don’t forget to subscribe to our blog for more useful technology tips and advice!

Request a Consultation

Request a
Network Consultation

How secure is your IT infrastructure?
Let us evaluate it for you!

Contact Us!

Free Consultation
 

Tag Cloud

Tip of the Week Security Technology Privacy Best Practices Cloud Business Computing Hackers Google Malware Backup Windows 10 Internet Microsoft Software Network Security Innovation Hosted Solutions Smartphones Data Mobile Devices Email Browser Hardware Productivity User Tips Efficiency Computer VoIP Tech Term Workplace Tips Miscellaneous Disaster Recovery Ransomware Business Continuity Business Android Cybercrime communications IT Services Smartphone Alert Data Backup Windows Business Management Office Server Productivity Outsourced IT Telephone Systems Computers Managed IT Services Save Money Cloud Computing Automation Network Upgrade Small Business Chrome Money Quick Tips Law Enforcement Virtualization Artificial Intelligence Communication Data Recovery Facebook Collaboration Social Media Internet of Things Office Tips Passwords How To App Applications Health Cybersecurity Password Social Engineering Windows 10 Router Managed IT Services Spam Two-factor Authentication Office 365 Wi-Fi Bandwidth Bring Your Own Device History Gadgets Gmail Remote Computing Operating System Mobile Device Management Work/Life Balance Application Microsoft Office Data Protection Marketing Scam Hacking IT Support Connectivity Recovery Sports Data Security Encryption BDR Flexibility Word Keyboard Safety Google Drive Data Management VPN Apps Data Breach Mouse Managed Service Provider Vulnerability Holiday Information Phishing Networking Private Cloud Settings HaaS Entertainment DDoS Training Virtual Assistant Public Cloud Best Practice Content Management BYOD Downtime IT Support Data Storage User Error Avoiding Downtime Telephone System Saving Money Physical Security Blockchain End of Support Comparison Big Data Fraud Data storage Electronic Medical Records IT Management Spam Blocking Wearable Technology Cleaning Charger PDF Mobility IT Plan Website Remote Monitoring Windows 7 Mobile Computing Meetings Firewall Employer-Employee Relationship Retail YouTube Business Intelligence Robot Legal Managed IT Hiring/Firing Battery Unsupported Software Voice over Internet Protocol Black Market Update eWaste The Internet of Things Patch Management Mobile Device OneNote Internet Exlporer CES USB Identity Theft Infrastructure Paperless Office Government Budget Managed Service Redundancy Travel File Sharing NarrowBand Excel Workforce Customer Relationship Management IT Consultant Evernote Cache Video Games Computer Accessories Enterprise Content Management Computing Infrastructure Trending Troubleshooting Supercomputer Credit Cards Audit Tools Conferencing Password Manager Machine Learning How to Politics Television Inventory Touchpad Sync Uninterrupted Power Supply Scalability Root Cause Analysis Augmented Reality Distributed Denial of Service Wireless Technology Vendor Management Digital Signature Hybrid Cloud Tip of the week Telecommuting Customer Service People Transportation Samsung Wireless Charging Wireless Internet Shortcut Bluetooth Password Management Social Networking Devices Computer Fan Emails Business Mangement Apple Google Docs Warranty Public Computer Access Control Instant Messaging Remote Worker IT solutions Chromecast Content Accountants Windows Server 2008 Fax Server Mobile Office Benefits Leadership Cortana Wire HIPAA NIST Internet exploMicrosoft Users HBO Specifications Notifications Books Current Events Amazon Thought Leadership Monitor FENG Value Save Time Recycling iPhone Printer Experience Authentication Windows 10s Telephony Tech Support Relocation Data loss Wiring Audiobook SaaS Information Technology Google Apps Smart Office Worker Human Resources Cryptocurrency Advertising Virtual Reality Outlook Emergency Knowledge Amazon Web Services Reputation Running Cable Shadow IT Criminal Servers Music Automobile Remote Work Nanotechnology Techology Skype Maintenance Document Management Humor Screen Mirroring Unified Threat Management Streaming Media Practices Going Green Flash Smart Technology Workers MSP Rootkit Staff Safe Mode Worker Commute Frequently Asked Questions Millennials Network Congestion Online Shopping Addiction Customers Botnet Employer Employee Relationship Netflix HVAC Files Education Software Tips Multi-Factor Security Social Lithium-ion battery IBM Smart Tech Solid State Drive Start Menu Search Cast Computer Care Camera Risk Management Assessment Hosted Computing Laptop Wireless Programming Biometrics Environment Two Factor Authentication webinar CrashOverride WiFi Printers Company Culture Compliance Webinar Managing Stress Regulation Thank You Twitter IT solutions Administrator Congratulations
QR-Code