Login 
Contact us today!
(808) 529-4605

Indevtech Blog

Indevtech has been serving the Honolulu area since 2001, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

Tip of the Week: How to Improve Your Invoicing Processes

Tip of the Week: How to Improve Your Invoicing Processes

One of the most important considerations in any business is to ensure that payments are properly received and processed. Otherwise, you may as well not be in business at all. To help expedite this, we’re dedicating this week’s tip to creating a better, more effective invoice. Let’s get into it.

How to Create Your Invoice
First, you need to have some way to actually construct the invoice document itself. For this, you have some options. If you use Microsoft Office products, both Excel and Word have templates you can use to put it together, and G Suite users can leverage any number of integrations to do the same. Alternatively, there are many software titles out there that offer more specific functions based on need and preference.

Once you have selected your software, you can start to put your invoice together. You will want to be sure that your invoice includes the following information:

  • Description - You want to be crystal clear on your invoices about what you are billing for, especially if part of it refers to time spent rendering a service. This will allow you to properly bill your clients while allowing them to understand exactly what they are being billed for, cutting back on how often your invoices are contested. Overall, every invoice should include the order number it refers to, the total amount owed, how the invoice can be paid, and when payment is due.
  • Discount Details - If you are offering any discounts, you will also want to make sure these are clearly annotated on your invoices as well - especially for those who are first signing on to your services. Otherwise, these discounts may confuse your clients and instill a false expectation for the future - creating surprise and frustration when the discounts are gone later.
  • Schedules and Policies - Just as you were held to a schedule to deliver your service, your client needs to be held to a schedule to pay for it. Consistency will also help your client prepare their payments on time. On a related note, your invoice should thoroughly explain your company policies on discounts, late payments and associated fines, and due dates to make your expectations of the client very clear.

Of course, this isn’t everything that can, or should, go on your invoices. However, these aspects are crucial enough to be mentioned and detailed separately. You should also consider other elements to include on your invoice, making use of what would otherwise be blank space. You may consider adding a more personalized touch and suggesting the next steps that a client should take, based on the services you are billing them for.

Furthermore, add some more of a personal touch by including some kind of thank-you message on the invoice. Write up a brief piece thanking your client for their business and have it printed on the invoice. Not only is this a visible way to earnestly say thank you, the appreciation you show may help to expedite payments and encourage repeat business.

When and How to Distribute Your Invoice
If you want to receive your payments on time, how you send your invoices is just as important as how they look. First and foremost, they need to be sent much sooner than later.

If yours is like many businesses, you may have found that your invoices go unpaid for long stretches of time. Estimates put the total of unpaid invoices to small businesses at well over $800 billion, and that was back in January of this year. This is why it is crucial that your invoices are distributed efficiently - it may be a long time before you get them back.

This is another reason that technology solutions are useful tools to assist you in managing your invoices digitally. Most invoicing software will likely enable you to track the status of the invoices you’ve sent.

If you want more assistance in managing your invoices, reach out to Indevtech. We’d be happy to assist you, all you have to do is call (808) 529-4605. In the meantime, don’t forget to subscribe to our blog for more useful technology tips and advice!

Sign Up For Our Newsletter

  • Company Name *
  • First Name *
  • Last Name *

      Request a Consultation

      Request a
      Network Consultation

      How secure is your IT infrastructure?
      Let us evaluate it for you!

      Contact Us!

      Free Consultation
       

      Tag Cloud

      Tip of the Week Security Privacy Technology Best Practices Cloud Business Computing Hackers Google Backup Software Malware Microsoft Windows 10 Internet Network Security Email Smartphones Hosted Solutions Browser Productivity Innovation Efficiency Data Ransomware Business Mobile Devices Disaster Recovery Android VoIP Business Continuity Cybercrime Hardware User Tips Computer Alert Smartphone Office Business Management Automation Computers Telephone Systems Upgrade Windows Miscellaneous Managed IT Services Virtualization Money Productivity Cloud Computing IT Services Small Business Quick Tips Law Enforcement Collaboration communications Outsourced IT Chrome Tech Term Router App Artificial Intelligence Data Backup Network Office Tips Save Money Social Media Internet of Things Facebook Server Workplace Tips Social Engineering Health Cybersecurity How To Passwords Work/Life Balance Spam Two-factor Authentication Bandwidth Wi-Fi Office 365 Communication Operating System Data Recovery Password Gmail Bring Your Own Device Managed IT Services Mobile Device Management History Remote Computing Networking Phishing Application Data Management Hacking VPN Data Security Safety Google Drive Apps Managed Service Provider Vulnerability Private Cloud Holiday HaaS Recovery Data Protection Connectivity Flexibility Word Marketing Data Breach Entertainment Windows 10 Unsupported Software OneNote Sports Redundancy USB BYOD Microsoft Office Meetings Gadgets Avoiding Downtime Physical Security Comparison End of Support YouTube eWaste BDR Big Data Spam Blocking Mobility Electronic Medical Records Charger The Internet of Things Legal Mouse Battery Robot CES Remote Monitoring Business Intelligence User Error DDoS Mobile Device Black Market Hiring/Firing Content Management Update Wearable Technology Encryption Budget Patch Management Government Cleaning Public Cloud IT Support Scam Downtime Data Storage Applications Data storage IT Management Settings PDF Keyboard Website IT Plan Internet Exlporer Retail Identity Theft Windows 7 Best Practice Infrastructure Employer-Employee Relationship Managed IT Voice over Internet Protocol Worker Worker Commute People Credit Cards Automobile Flash Servers Music Going Green Practices Search Social Password Manager Botnet Smart Technology Customers Programming Multi-Factor Security Rootkit Files Software Tips Addiction Mobile Office Biometrics Fraud IBM Wireless HVAC Laptop Hosted Computing How to Business Mangement webinar Travel Two Factor Authentication Trending Training Cache Amazon Supercomputer Sync Troubleshooting Touchpad Root Cause Analysis Inventory Social Networking Recycling Conferencing Vendor Management Wireless Internet IT solutions Amazon Web Services Access Control Criminal Emails Specifications Internet exploMicrosoft HBO Wire Content Environment Lithium-ion battery Online Shopping Current Events Telephony Books Windows 10s Save Time Relocation Data loss Authentication SaaS Advertising Outlook Smart Office Audiobook NarrowBand Maintenance Evernote Knowledge Techology Skype Emergency Humor Screen Mirroring Nanotechnology Education Uninterrupted Power Supply Millennials Frequently Asked Questions Document Management Wireless Technology Distributed Denial of Service Video Games Wireless Charging Network Congestion Start Menu Solid State Drive Computer Care Employer Employee Relationship Cast Smart Tech Computing Infrastructure Customer Relationship Management Blockchain Netflix Workforce Assessment Excel Paperless Office Risk Management Chromecast Audit Scalability Notifications Cortana IT Consultant Tools Saving Money Computer Accessories Tech Support Customer Service HIPAA IT Support Shortcut Telecommuting Television Hybrid Cloud Tip of the week Machine Learning Politics Running Cable Computer Fan Digital Signature Instant Messaging Google Apps Samsung Transportation Google Docs Bluetooth Apple Devices Users Shadow IT Fax Server Human Resources Remote Work Public Computer Windows Server 2008 Streaming Media FENG Accountants Workers Leadership Value Benefits Monitor iPhone Thought Leadership Virtual Reality Mobile Computing Staff Information Technology Experience Firewall Reputation Twitter CrashOverride Enterprise Content Management Password Management NIST Webinar Thank You IT solutions Congratulations WiFi Company Culture Managing Stress
      QR-Code